GuideToday and TasksiPhoneMac
Tasks
The whole list, sorted Kept's way or by date, with filters, steps, reminders, comments, and Undo on everything that matters.
Tasks holds everything open. It keeps the order Kept recommends without hiding the rest, and every action on it is reversible.
Read the list
- iPhone. Tap your avatar, then Tasks. The whole list is here; the three that lead the day live on Today. Smart at the top right is a sort menu: Kept's order or by date. The All tasks chip opens a filter sheet for Area, Due, Urgency, Labels, and Quick wins only. A Kept today section folds away what you finished, so a completion is never lost behind a fading receipt.
- Mac. Click Tasks in the sidebar or press ⌘5. Three sections: Top 3, Quick wins, and All tasks, with a Smart or By date switch. A task already shown above is left out of All tasks, so each open task appears once.
Each row shows the title, its area as a colored dot, its priority when it has one, its due day, and its labels. The estimate sits at the trailing edge.
Add a task
Capture is the fast way: one line, and Kept files it. On Mac, Tasks also has an Add a task field at the top that saves a title with no detection step, and ⌘N opens Capture. From Siri, say "Add a task in Kept".
Complete, reopen, undo
Swipe a row right on iPhone, or click its circle on Mac, and the task is kept. The check draws, the row settles, and a receipt offers Undo for a moment. The write happens even if the row scrolls away mid-animation, and a task already completed on another device does not replay the motion.
Reopen from the receipt, from Kept today, from the task itself, or from the Top 3 card.
Swipe a row left on iPhone for Tomorrow, which moves the due date one day with its own Undo.
Open a task
Tap a row to open it. On iPhone the task opens as a card over a soft blur, with Focus, Done, and a … menu in its header. On Mac it opens in an inspector beside the list; Expand gives it the whole workspace and esc closes it.
| Field | What it does |
|---|---|
| Title | The words you captured. Edit them any time. |
| Description | Room to write what done looks like. Bold, italic, strike, code, and links; headings, lists, checkboxes, quotes, and tables from /. |
| Priority | None, medium, high, or critical. Critical is one of the signals that can seat a task in Top 3 on its own, along with a due date that has arrived, a linked goal, a why you wrote, or a reminder that fired. |
| Due | A day, with an optional time. Add time turns a due day into an exact deadline shown beside the day in your lists; Remove time keeps the day. A due time is not a reminder and never asks for notification permission. Clearing the day clears both. |
| Area | One of your life areas. |
| Goal | The goal this work serves, if any. Kept fills it in only when you add the task from a goal's page. |
| Estimate | Minutes. The Top 3 chip and Focus use it. |
| Labels | Short tags such as raise or hiring. Add one with Label. |
| Reminder | A local notification at the time you choose, scheduled by each of your devices. |
| Steps | Small ordered pieces. Drag to reorder on Mac. |
| Notes | Link an existing note as reference. |
| Comments | A running thread on the task, including replies from Kept or an agent. |
Reminders
A reminder is a time on the task. Each signed-in device schedules its own alert from it, so a reminder set on Mac fires on iPhone too. Completing or deleting the task cancels the alert immediately, even offline. Reopening restores it. Kept asks for notification permission the first time you set one.
Not today
When a task leads your day and you disagree, swipe left on its Top 3 row and choose Not today, or use the row's menu on Mac. It leaves Top 3 and Quick wins until tomorrow. A second Not today within a week holds it for seven days. The task's page shows the return date and a Show in Top 3 control to bring it back early.
Delete
Choose Delete task from the task's … menu on iPhone or Delete task… from the inspector's menu on Mac. Kept saves the deletion on the device first, then offers Undo. Comments, steps, and note links stay intact while the offer stands. If the app closes before you decide, the same account gets a fresh Undo offer on return.
Files on MacMac
Open a task and choose Attach file to add documents up to 100 MB each, twenty per task. Files are private to you. Save downloads one with its original name. Removing an attachment removes access and queues the storage for cleanup.
Tasks that came from notes
A checkbox you write in a note, with words after it, is a real task. It appears in Tasks, checking it in either place completes it in both, and a linked to-do in the note wears a faint mint tint. See Writing in the editor.
Next: Focus.